PDF to Excel Converter — Free OCR (XLSX)

Turn tables trapped in a PDF into a working spreadsheet

Copying a table out of a PDF by hand is slow and error-prone, and pasting it usually produces one long column of text rather than a grid. This converter detects the table structure and rebuilds it as proper Excel cells you can sort, filter and calculate with.

It handles both kinds of PDF. When the file already contains real text, the table is read directly. When the page is a scan or a photograph, OCR recognises the characters visually and reconstructs the grid from the layout — with support for English and Hindi.

Getting data back into a spreadsheet is the difference between staring at a report and actually being able to analyse it.

Who uses this most

• Accounts and bookkeeping — Pulling figures out of PDF invoices and statements without retyping them.
• Bank statements — Converting monthly statements into a sheet you can total and categorise.
• Business reports — Getting numbers out of a supplier's PDF report into your own model.
• Research and analysis — Extracting published data tables for your own calculations.
• Inventory and price lists — Turning a PDF catalogue into a sheet you can search and update.

How to use the pdf to excel converter

1. Upload the PDFAdd the file containing the table you need.
2. Set the languageChoose English or Hindi so OCR interprets the characters correctly on scanned pages.
3. Run the extractionThe tool detects the grid and maps values into rows and columns. This runs on your device, so complex tables take a moment.
4. Check the gridConfirm columns have aligned correctly and that merged cells and headers landed where you expect.
5. Download as XLSXOpen it in Excel, Google Sheets, LibreOffice or WPS.

Common problems and how to fix them

Columns merged into one

The table lacks clear separators, so the boundaries could not be detected. Try a higher-resolution scan, or split the columns in Excel afterwards using Text to Columns.

Numbers came through as text

Spreadsheets sometimes import numeric-looking values as text. In Excel, select the column and use Text to Columns, or multiply by 1, to convert it.

Rows are in the wrong order

Complex tables with merged cells or multi-line rows can confuse detection. Sort in the spreadsheet afterwards.

Hindi text is unreadable

Confirm Hindi is selected and the scan is sharp. Devanagari needs more resolution than Latin script to recognise reliably.

Only part of the table was captured

Tables spanning several pages are detected page by page. Extract each page and join the results in your spreadsheet.

Nothing was detected

The page may have no recognisable table structure, or contrast may be too low. Try the image enhancer on faint scans.

Getting a clean spreadsheet

• Scan at 300 DPI — table extraction is more sensitive to resolution than plain text OCR.
• Keep the page straight. Skew makes column detection considerably less reliable.
• Extract one table at a time. Pages with several tables side by side confuse the grid detection.
• Always check totals against the original document before using the data.
• For very complex tables, extract the rough grid here and tidy it in the spreadsheet rather than fighting the settings.
• If the PDF has a real text layer, results will be far better than from a scan — check by trying to select text in a PDF reader.

Your file never leaves your device

Extraction and OCR both run inside your browser, so financial statements and business data never leave your device. This matters most when the document is personal — an Aadhaar or PAN scan, a bank statement, a salary slip, a medical report or a signed contract. With a server-based converter you are trusting an unknown company with that file. Here there is nothing to trust, because the file is never transmitted anywhere.

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PDF to Excel Converter — more questions